🗂️ Hire a Personal Assistant in London, ON

Hire a Personal Assistant in London, ON

Finding a personal assistant you can trust is one of the most important decisions a household in London, ON makes. A household personal assistant manages a family’s diary, admin, travel and errands so they can focus on work and family life. AvailJob helps families across London-St. Thomas Metro connect with experienced personal assistants, compare candidates side by side and hire with confidence.

London is known for healthcare, insurance, education, and food processing. London Ontario is a major medical research centre and home to one of Canada's largest teaching hospitals. That mix of busy professionals, growing families and long working days is exactly why demand for personal assistants keeps rising across the London-St. Thomas Metro.

This page covers the personal assistant role in detail: who hires personal assistants in London, typical duties and skills, employment arrangements, local pay ranges in CAD, the legal checklist for employers in Canada, a step-by-step hiring process, interview questions and answers to the questions families ask us most. Everything is written for households in London, ON, Ontario, Canada.

Who hires personal assistants in London?

Demand for personal assistants in London comes from a wide range of households. The most common are:

• Executives and entrepreneurs: with little time for household admin
• Families with complex schedules: and several children
• People relocating: who need help setting up a new home
• Seniors: who want help managing paperwork and appointments
• High-profile families: who need a discreet single point of contact

With an average local salary of around C$63,000 and roughly 32% of roles offering remote or hybrid work, many London households now have a parent working from home part of the week. That changes what families need: help that keeps the home running quietly in the background while work calls happen in the next room.

What does a personal assistant do?

Duties are agreed with each family, so it is worth writing them down before you start interviewing. A typical personal assistant in London handles the following:

• Diary management: Organises appointments, school events and family schedules.
• Household admin: Handles bills, insurance, warranties and paperwork.
• Travel planning: Books flights, hotels, visas and itineraries.
• Event planning: Organises parties, holidays and special occasions.
• Supplier liaison: Books and manages tradespeople and service providers.
• Errands: Shops for gifts, returns items and handles errands.
• Staff coordination: Coordinates schedules of other household staff.
• Communication: Manages household email and correspondence.

Be specific about anything outside the core role. If you would like your personal assistant to help with tasks that usually belong to a butler and a driver, say so in the job description and reflect it in the pay. Clear expectations at the start are the single biggest reason placements last.

Skills and qualifications to look for

Experience matters, but so does fit. These are the skills and qualifications that separate a good personal assistant from a great one:

• Excellent organisation and prioritisation
• Strong written and spoken communication
• Confidentiality and trustworthiness
• Confident with digital tools and calendars
• Problem-solving under pressure
• A clean driving licence is often useful

For this role, families in Canada should specifically verify professional references, a background check and a confidentiality agreement. AvailJob candidates list their experience and certificates on their profile so you can compare them before the first conversation.

Live-in, full-time, part-time or temporary?

There are four common ways to employ a personal assistant in London, ON. The right one depends on your hours, your space at home and your budget.

• Live-in personal assistant: Uncommon; most household PAs live out. You provide a private room and agree clear off-duty hours.
• Full-time live-out: Common for busy families and executives.
• Part-time: Often two or three days a week, partly remote.
• Temporary or on-call: Relocations, house moves, weddings and major events.

In Canada part-time and live-out arrangements are the most common, while live-in roles are more usual for larger homes, families with irregular hours and care needs that continue overnight. Whatever you choose, the employment rules described below still apply.

How much does it cost to hire a personal assistant in London?

Expect to pay C$26–C$47 an hour for a personal assistant in London. That range reflects local wage levels, which are below the Canada national average, and the experience of the candidates you shortlist.

These are indicative market ranges for London, ON, not quotes. The final figure depends on:

• Experience: candidates with long references and specialist training command the top of the range.
• Scope: adding duties from another role, more children or more rooms increases the rate.
• Hours: evenings, nights, weekends and public holidays usually carry a premium.
• Employment costs: remember employer contributions, insurance and paid leave on top of gross pay.
• Location: rates differ between London and nearby places such as Toronto, Ottawa and Mississauga.

Pay must never fall below the provincial or territorial minimum wage. When you post on AvailJob, publishing a fair, specific rate attracts more experienced candidates and shortens the time to hire.

Employer rules for hiring personal assistants in Canada

Families who hire a caregiver, nanny or housekeeper directly in Canada are generally employers and must register a payroll account with the Canada Revenue Agency. The main points families in London, ON should know:

• Checks: Complete a police information check (with a vulnerable sector check for roles with children or seniors), identity verification and reference checks.
• Pay and tax: Employers deduct income tax, Canada Pension Plan (or Québec Pension Plan) contributions and Employment Insurance premiums, remit them to the CRA and issue a T4 slip each year.
• Hours and leave: Hours of work, overtime, vacation pay and statutory holidays are set by the province or territory’s employment standards legislation, and rules for live-in domestic workers vary between provinces.
• Contract: A signed employment contract should cover duties, hours, wages, overtime, accommodation if any, vacation and termination notice.
• Insurance: Some provinces require or allow workplace safety insurance coverage for domestic workers; check with the provincial workers’ compensation board.
• Right to work: Foreign caregivers may come through federal caregiver immigration programs or a work permit, which can require a Labour Market Impact Assessment and a specific employer.

Rules change and can vary locally in Ontario, so treat this as general guidance rather than legal advice and confirm the details with the Canada Revenue Agency and the provincial employment standards office or a payroll adviser before your personal assistant starts.

How to hire a personal assistant in London in 6 steps

1. Define the role: Write down the duties, hours, start date and whether you need a live-in or live-out personal assistant in London.
2. Post a free request on AvailJob: Describe your household and the pay you are offering. Your request reaches personal assistants looking for work in London, ON.
3. Shortlist candidates: Compare experience, references, certificates and availability, then pick two or three people to meet.
4. Interview: Meet in person or by video and use the interview questions below to understand how each candidate works.
5. Check and verify: Complete a police information check (with a vulnerable sector check for roles with children or seniors) and call at least two references.
6. Trial and contract: Arrange a short paid trial, then sign a written contract that covers pay, hours, leave and notice.

Most families in London complete these steps in 2–4 weeks. Starting early — especially before school holidays or a planned return to work — gives you a wider choice of candidates.

Interview questions to ask a personal assistant

Use these questions to get past rehearsed answers and see how each candidate really works:

• How do you organise a complicated family calendar?
• Tell us about a time you solved a last-minute travel problem.
• Which tools do you use for scheduling and documents?
• How do you protect confidential information?
• How do you prioritise competing requests?
• Can you show examples of events you have organised?

Listen for specific examples rather than general promises, and ask each candidate the same core questions so you can compare fairly.

Checklist before you post your personal assistant job

Take ten minutes to decide the following — it makes your request on AvailJob clearer and your interviews faster:

• Schedule: Which days and hours do you need, and how much flexibility can you offer for evenings or weekends?
• Duties: Which of the duties above are essential, and which are “nice to have”?
• Budget: What gross pay can you offer, and have you allowed for employer costs in Canada?
• Start date: When must your personal assistant start, and is there a trial period?
• Household details: Children, pets, allergies, languages spoken at home and anything a candidate should know before applying.
• Location and transport: Where in London you are, whether parking or public transport is nearby, and whether a car is provided.

Red flags to watch for

Most personal assistants are honest, hard-working professionals, but it pays to be careful. Think twice if a candidate:

• cannot give references you can actually reach, or the references are only friends or relatives;
• is unwilling to complete a police information check (with a vulnerable sector check for roles with children or seniors);
• asks to be paid entirely in cash with no records, which can leave you exposed as an employer in Canada;
• has unexplained gaps or very short stays in previous roles;
• is vague about core duties of a personal assistant, such as diary management or household admin.

Trust your instincts too. The right personal assistant should make your household in London feel calmer from the first week — if something feels wrong during the interview or trial, keep looking.

Tips for a successful placement

• List recurring tasks and decision limits in writing.
• Give access to shared calendars and documents securely.
• Agree spending authority and receipt handling.
• Use a confidentiality agreement.
• Hold a weekly planning call.

Good working relationships are built in the first month. Regular, friendly feedback and clear boundaries keep a personal assistant motivated and help them become a trusted part of your household in London.

Personal Assistants near London

AvailJob also connects families with personal assistants in nearby province locations, including Toronto, Ottawa, Mississauga, Hamilton and Waterloo. If you live between two cities, check both pages — many candidates are happy to travel a short distance for the right family.

Frequently asked questions

Other domestic staff in London

Pay ranges are indicative estimates for London, ON based on local salary levels and are not quotes. Employment rules are general guidance, not legal advice.